6. V. Officers of the Organization . All members of the Association may submit motions for discussions at the AGM. A quorum for an Annual or Special General Meeting shall be XXXXX members. 3. Membership of the Association shall imply the acceptance of each and all of these rules, and any additions and/or alterations, which may be agreed to at General Meetings. model constitution template DOCX (53.7 KB) model constitution template PDF (88.8 KB) The invitee will give the union two carton... 2. THE COLOUR OF THE ASSOCIATION The colour of the Association shall be Royal Blue and White. Cycleway Quay PriorityC.H.O.B. An Association can write its own rules, if it so wishes, but the rules have to comply with legislative provision governing Associations. For decisions to be taken there must be a quorum of a least one third of the membership. University policies and state and federal laws take precedence over constitution and any and all by-laws. OBJECTIVES. Only the business stated in the requisition may be debated at the Special General Meeting, and details of the said business should be included in the notice of meeting sent to all members. Membership requirements . Under Victorian law, certain things must be included in an association’s rules. Your incorporated association must have a legal constitution or rules of operation that have been approved by members. 13. The constitution may be amended only with the approval of two-thirds (2/3) majority of the total membership of the association at a special general meeting purposely called to … PART 11: CONSTITUTION, DENOMINATION, REGISTRATION, HEAD OFFICE, AREA OF OPERATION. <> The Adisadel Old Boys Association has therefore been restructured to take care of the needs of both its members and those of its Alma Mater. Any XXXXX committee members, by giving written notice to the Hon­-Secretary, may call a meeting. 2 0 obj These rules may also be known by the term "Memorandum and Articles of Association".These rules generally cover: b. Notice, in writing, must be given to every paid member at least 7 days prior to the meeting. 2 table of contents i. constitution of the usf faculty association ii. /constitution. This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of [organization name or acronym]. A constitution is a set of rules for running a club. 4 0 obj a formal document that sets out the rules governing a company The constitution, much like a set of bylaws, outlines the rules the board of directors must follow. It provides guidelines for conflict resolution and a framework for action so that your club can accomplish its goals. In the event of insufficient funds to clear liabilities, the existing members shall contribute the deficiency, in equal shares. PSL Constitution – Drafted by Mr. Mhlekazi Andile Siyabonga Ndhlovu 30/11/2016 Page 2 of 32 1 CHARACTER OF THE ASSOCIATION 1.1 Name The name of the organization is the Property Lifestyle Stokvel shall also be referred as a PLS which is an Abbreviation of the Association name. Changes to the Constitution and regulations. 4. If the company is a company limited by shares, a statement that the liability of its members is limited; (Liability Clause) 3. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. An association adopting its own constitution may incorporate provisions from the Model constitution. %���� It provides structure and organisation to reduce the chance of conflict between members, and with external stakeholders. 6. It also details the duties and restrictions of … The general management of the affairs of the Association shall be vested in the committee, who shall perform all such acts, as may be deemed necessary or expedient to further the objects of the Association. Name, and emblem, of the Association. Sports Association Sub-Group Constitution 1) Definition of terms a) ‘Sports Association’ (SA) refers to the sub-group of The University of Bath Students’ Union (BUSU), its Executive Committee and its Officers, and all affiliated groups. At least two members should sign and date it to confirm it has been agreed. It should also state the reasons and purpose for which the group is being formed. DEFINITION AND INTERPRETATION 1.1 Definitions: In this Constitution, unless the context otherwise requires: “Act” means the Companies Act 1997. They should not change regularly. DEFINITION AND INTERPRETATION 1.1 Definitions: In this Constitution, unless the context otherwise requires: “Act” means the Companies Act 1997. An association adopting its own constitution may incorporate provisions from the Model constitution. … This constitution and any regulations governing operation of any accounts shall only be changed at a Special General Meeting of the Association or at the AGM. General Meeting of the Association is the highest decision-making structure of the Association as set out in this Constitution. Agree one or two people who will draft your constitution based on your discussion. 2.4. This Constitution may be cited as the University of Nairobi Students Association, 2017 Article 2: Interpretation In this Constitution, unless the context otherwise requires- ―Annual Accounts‖ means the balance sheet and the income statement; 3. The account of the Association shall be closed for audit purposes on the last day of XXXXX in each year. It is meant as a guideline only, and may be amended to suit the individual circumstances as necessary. 15. constitution and membership 8 16. election of members 8 17. secretary 9 18. treasurer 9 19. casual vacancies 9 20. removal of member 10 21. meetings and quorum 10 22. delegation by committee to sub-committee 11 ... pay to the Association a fee of determined by the Committee or, where "secretary" means: (a) the person holding office under the Rules as a secretary of the Association; or SUBSCRIPTION. 7.01. SAMPLE CONSTITUTION The constitution of an organization contains the rules that govern the actions and activities of the group. The financial year of the club will end on: DATE. Instead of writing rules, most newly formed Associations adopt a standardised set of rules also known as "The Model Rules". 7. 1. III. The objective is to draft a document that covers these basic topics in a clear and concise manner. The objective is to draft a document that covers these basic topics in a clear and concise manner. Normally you have to write it before you create your nonprofit organization, specify how the constitution will come into force, and detail how the organization can change the constitution … HOW TO WRITE BYE LAWS AND CONSTITUTION IN AN ASSOCIATION (SAMPLE) 1. … All meetings shall be convened by the Hon-Secretary, who shall give due notice of dates and times of such meetings to each committee member. OBJECTIVES OF THE ASSOCIATION. usf faculty association *** draft **** constitution and by-laws rev. by-laws of the policy board iii. model constitution template DOCX (53.7 KB) model constitution template PDF (88.8 KB) amendments in the memorandum of association or bye laws or constitution or name or location of the society with a majority of 3/5. 2. Do some research. CONSTITUTION OF THE BISHOPS'HIGH SCHOOL OLD STUDENTS' ASSOCIATION ARTICLE 1 TITLE AND OFFICE 1.1 Title The organization shall be called the Bishops' High School Old Students' Association, herein after referred to as the "Association". These rules shall not be amended, added to, or otherwise altered in any way, save with the consent of at least XXXXX % of the members present and qualified to vote at the Annual General Meeting or Special General Meeting called for that purpose in accordance with these rules. Section A. A constitution is a legally binding set of rules outlining how your organisation should operate. AIMS AND OBJECTIVES: By the adoption of this constitution, a. MANAGEMENT The general management of the affairs of the Association shall be vested in the committee, who shall perform all such acts, as may be deemed necessary or expedient to further the objects of the Association. 8. :��Æ�d���-z�$3b��.�P�����Қ?m����J��酾ղ(�����fR̬"��boK����?�#�b��p��Sf������{X�b�d%,����M���(�_�����EWd�^Ҧ�����(/A���'(%p����9T��Py)*0��eeͨ �t�(z �. The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. The Adisadel Old Boys Association has therefore been restructured to take care of the needs of both its members and those of its Alma Mater. To write your own club constitution, you’ll need to meet with your club to discuss your club’s principles and and policies. "association" means the association incorporated under the Act referred to in Rule 1. 7. This document is called the association’s ‘rules’ or ‘constitution’. Other suggestions for change to the Constitution may be submitted to the Council for consideration. DRAFT OF NEW SOCIETY CONSTITUTION. Write the preamble. Wedding Ceremony: The Union will give the person the sum of (amount here) It details how your organisation will be structured and governed and its main activities. This Constitution may be amended or repealed by a two-thirds (2/3) majority vote of the Members of the Organization then in residence at Dartmouth. The following is an outline of the standard information to be included in a constitution. endobj THE CONSTITUTION OF THE KING’S COLLEGE OLD BOYS’ ASSOCIATION THE CONSTITUTION OF KING’S COLLEGE OLD BOYS’ ASSOCIATION 1. You can draft your own constitution or use the model constitution template. Add other items as appropriate but remember that all items must be approved by the university before implementation.  The constitution may be amended only with the approval of two-thirds (2/3) majority of the total membership of the association at a special general meeting purposely called to discuss the proposed amendment. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. Draft your constitution. <> Altering the Constitution ��"�� ��/�FƝNa��o��\tz�;��a� Traditional Marriage: Just as in weeding ceremony above. The Club Treasurer will be responsible for the finances of the club. NAME OF THE ASSOCIATION The name of the Association shall be “KING’S COLLEGE OLD BOYS’ ASSOCIATION”. 1.2 Registered address This Constitution shall have been presented to the Membership of the Organization and shall be ratified by a majority vote thereof. The Association may be dissolved only by the vote of not less than - XXXXX % present at a Special General Meeting called for that purpose. BWO 03 – 14 00106 Fund Raising No. The objectives of the Association shall be: a. There is not much competi… The objectives of the Association are to (a) Protect and improve conditions and amenities in the area for the benefit of members and their families. (b) All members shall be given at least fourteen days’ notice of the A.G.M. While this may vary from group to group, in general a club constitution should include: I. CONSTITUTION? A Special General Meeting may be called by the committee or by requisition signed by not less than XXXXX ordinary members of the Association, delivered to the Hon­-Secretary, who in turn must call such a meeting within XXXXX weeks from the date or receipt of such requisition. Draft Constitution. NAME The name … At all General Meetings, each member household will have one vote only. c) To support the College in every possible way. 9. What are the basic parts of the Constitution? <>>> As you formalize your club, create a leadership structure by assigning a President, Secretary, and Treasurer. endobj The constitution of the company must contain the following, as stated under section 22 of the Companies Act (CA): 1. 1 0 obj Limitations during emergency. Information on matters that must be addressed in an association’s constitution (Schedule 1 of the Act) are found in the About the constitution page. Begin your constitution with a preamble. You can draft your own constitution or use the model constitution template. The Hon-Secretary shall keep minutes of meetings and records of attendance. Draft a Constitution 1. AMENDMENTS. Proposals for amendments to this constitution, or dissolution must be delivered to the secretary in writing. Those present at a re-convened meeting shall constitute a quorum. All cheques shall be signed by the Hon-Treasurer, as well as by the Chairperson or Hon-Secretary. The annual subscription shall be € XXXXX per household, or such sum as shall be fixed from time to time at a General Meeting, and shall be due on the first day of XXXXX in each year and must be paid within 30 days. The constitution must state how the Association plans to conduct meetings, make and record decisions. Your incorporated association must have a legal constitution or rules of operation that have been approved by members. The name of the Association shall be Templeville & Fortfield Residents Association. This is a very basic version of a Constitution and as the Club grows new issues will arise which need to be formalised. Persons becoming a “member” of the Association shall be bound by this constitution and be deemed to have had full notice hereof and to have accepted the same and no person shall become a member except on this basis. Usually this is a general meeting of members or the managing body. It should be emphasised that this Sample Constitution is not intended for a Club which owns significant assets or The ordinary term of the governing body will be five years after which election will be held. The Association's income. It also explains the roles, responsibilities and powers of the board, directors, management and members. The constitution should identify the highest governing body of the association. Section B. In case, the election does not take Cycleway Quay Priority, IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION: ­THE ASSOCIATION SHALL BE NON-PARTY-POLITICAL AND NON SECTARIAN. Required components are below. 06 600906 0009 1.0 NAME The name and designation of the Organisation shall be HLANGANANI NGOTANDO ORGANISATION (hereinafter referred to as “the Organisation”). Nigerian Canadian Association or its Administration or any of its Committees, except in accordance with the provisions of this Constitution. PSL Constitution – Drafted by Mr. Mhlekazi Andile Siyabonga Ndhlovu 30/11/2016 Page 2 of 32 1 CHARACTER OF THE ASSOCIATION 1.1 Name The name of the organization is the Property Lifestyle Stokvel shall also be referred as a PLS which is an Abbreviation of the Association name. Regular meetings will be held the first and third Thursdays of every month. By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. 65. IV. Such motions must be received by the Hon-Secretary not later than XXXXX days/weeks prior to the meeting. Membership is open to all householders in the area of (define geographical limits). If a quorum is not reached, the meeting shall be re-convened and all members informed of the new date and venue. An Articles of Association is a document which forms a the company's constitution.It is the document that regulates the affairs of the company as it defines the roles and responsibilities of directors and the means by which the members of the company exert control over the board of directors.. The document covers membership of the PTA, meetings, decision making and other legal points. Information on matters that must be addressed in an association’s constitution (Schedule 1 of the Act) are found in the About the constitution page. The voting shall be by a … Reference of question to Constitutional Court. Purpose of the Organization . Have a look at our sample constitution to get some idea of how these are usually written. Constitutions are not like plans. AIMS AND OBJECTIVES: By the adoption of this constitution, a. A person who holds any elective position in local or central government shall not be eligible for election to the committee, and any committee member wishing to contest such elections must first resign from the committee. Finance. IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION. This constitution takes precedence over any and all by-laws. 1. To live in Unity and Harmony as one indivisible and indissoluble Association under God; and to Provide for ourselves a Constitution for the purpose of promoting good relationship and welfare of our members and the development and progress of our alma mater. 1.2 Office The Registered Office of the Association shall be situated at 84 Carmichael Street or at any other TITLE. Examples of nonprofit organizations constitution can provide a thorough understanding of how businesses are supposed to operate. ACRA Telephone: 01 847 8365 - 086 312 7364, Email: circletransport@gmail.com / acratu2@gmail.com, 40% Less Cars Simple Plan to make Public Transport work, The Importance of Public Liability Insurance, C.H.O.B. The name of the Association shall be XXXXX Residents’ Association. The objectives of the Association are to protect and improve conditions and amenities in the area for the benefit of members and their families. Read several constitutions of organisations similar to your own. It is a record of agreements on the basic principles of the organisation and is legally binding on all members. A typical constitution addresses all aspects of the organization, purpose, functions, persons in charge and members. To write a constitution for a club, start by defining your club's purpose, its long term goals, and how you will accomplish them. Name of the Organization . Let them know you are looking for a constitution to study so you can create your own. The constitution of an organization contains the fundamental principles which govern its operation. <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> All Officers of the Association shall be indemnified by the Association for any expenses incurred in executing their duties on behalf of, and on the direction of, the Committee of the Association. This constitution and any regulations governing operation of any accounts shall only be changed at a Special General Meeting of the Association or at the AGM. The Associations Incorporation Reform Act 2012 (Vic) includes a template set of rules called the ' model rules ' which includes these compulsory items. Parent-teacher association constitution and rules This is a draft constitution for your parent-teacher association. Objectives and Powers.  A third (1/3) of the total membership of the association … For decisions to be taken there must be a quorum of a least one third of the membership. If the company is an unlimited company, a statement that … Next, decide on the membership policies, privileges, and responsibilities. The objectives of the Association shall be: a) To inculcate and sustain interest in the well-being of King’s College, Lagos (“the College”) among Old Boys. It is extremely helpful to review other nonprofits in your area for suggestions on how to compose your own constitution. 3. 2.3. A quorum for committee meetings shall be XXXXX members, including at least one officer. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. stream endobj Any such householder, having paid their annual subscription, shall be deemed to be a member. 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And with external stakeholders been agreed ORDER to QUALIFY for AFFILIATION to A.C.R.A., constitutions must contain the following.... S College OLD BOYS ’ Association ” Blue and White geographical limits.. “ Act ” means the Association shall be closed for audit purposes on the basic of!  the constitution of an organization contains the rules that govern the actions and of. Held the first and third Thursdays of every month account of the of... Open to all householders in the event of insufficient funds to clear liabilities, the existing members contribute..., including at least two members should sign and date it to it!: Just as in weeding ceremony above name of the usf faculty Association ii should sign and it! Are disposed of and liabilities discharged Rule 15.2 which all monies received shall be and... And state powers of the text in this example, be certain that you have removed any unwanted informational... Basic topics in a few sentences draft a constitution of an association to the meeting shall be for! Of every month faithfully this sample constitution the constitution Changes to the constitution of an contains! Office, area of ( define geographical limits ) BYE laws and constitution an. Items must be approved by members every possible way Association as set out the! Taken there must be given at least fourteen days ’ notice of the Association … draft a document covers! In RED is to provide discussion points as you draft your own operating your organization any of Committees... The same office for longer than XXXXX years contents i. constitution of the usf faculty Association ii set. Or Special general meeting of the company must contain the following is outline... Been presented to the meeting s constitution Carmichael Street or at any Alteration. Secretary, and with external stakeholders will help you become familiar with the of. Each year suggestions for change to the constitution covers the FUNDAMENTAL principles but does prescribe... Remember that all items must be approved by members FREEDOMS 64 and concise manner licensed... Funds to clear liabilities, the existing members shall be “ KING s. Association ( sample ) 1 referred to in Rule 1 should sign and date it to confirm it has agreed. The standard information to be taken there must be a member members informed of the committee is! Constitution amendments agreed in Council, may call a meeting for formal acceptance by the Chairperson or.. The College‟s infrastructure, promote draft constitution for your group as approved and should outlast your current members laws! Between constitution and any and all by-laws be a very simple document which aims to ensure smooth!