sample of community constitution

165 0 obj <> endobj Meridian FM Radio (the Company) is a private company limited by guarantee, with no share capital and is registered under section 30 of the Companies Act, registration number 065259065. 3. The club will be called . You can use the given pdf sample as reference material for preparing a well-rounded constitution document for your organization. Specific authority is delegated to the Elder Board or other organization units in this document; all remaining authority is retained by the Congregation, who has the authority to: a. call a pastor b. terminate the call of a pastor c. adopt amendments to the constitution and bylaws d. It provides guidelines for conflict resolution and a framework for action so that your club can accomplish its goals. Come liable for such fees and subscriptions as may be fixed by the Association. The Company is not for profit. A statement of Income and Expenditure, Assets and Liabilities shall be submitted to the Annual General Meeting. Each individual financial member present shall have one (1) vote. SAMPLE CONSTITUTION SAMPLE CONSTITUTION CONT. 3.1.8 providing for … The Management Committee shall appoint a member of the Management Committee to maintain an up to date register of members of the Association. in the month of _____. Proposals for amendments to this constitution, or dissolution must be delivered to the secretary in writing. 1. The quorum at the General Meeting shall be a minimum of __________ members. Constitution as well as the terms and conditions of the Membership Agreement. CONSTITUTION AND BYLAWS Constitution and Bylaws of _____(name of church)_____ Preamble: This Constitution and Bylaws are made to: 1. NAME OF CLUB . The aims and objectives of the club will be: To offer support opportunities in . The financial year of the Association shall commence on _____________ (date) each year. Section 2: Each member association shall have to fill a membership application form provided by the network and shall be represented by an individual at general assemblies of the network. 2. Aims and objectives. AIMS and OBJECTIVES . After having undertaken due inquiry. ^ À À À ø= À À À À ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ÿÿÿÿ ìB À À À À À À À À À N W : SAMPLE CONSTITUTION NAME: The name of the Association/Club is ______________________ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) Sample Constitution PREAMBLE We, the members of (New Student Organization), to fully realize our purpose, do hereby adopt and ... Be an official representative of the students of Hawkeye Community College. Model Constitution of the XXXXXXX Association. 3.1.7 assisting in preventing AIDS both by life skill training and by education specifically about AIDS and intervening by providing nutritional food and spiritual comfort to sufferers and assisting them to die with dignity. To acquire, hold, deal with, and dispose of any real or personal property; To open and operate bank accounts; To invest its money – in any security in which trust moneys may be invested; or in any other manner authorised by the rules of the Association; To borrow money upon such terms and conditions as the Association thinks fit; To give such security for the discharge of liabilities incurred by the Association as the Association thinks fit; To appoint agents and employees to transact any business of the Association on its behalf for reward or otherwise; To build construct erect maintain alter and repair any premises building or other structure of any kind and to furnish equip and improve the same for use by the Association; Accept donations and gifts in accordance with the objects of the Association; Print and publish any information by any media including newsletters, newspapers, articles or leaflets for promotion of the Association; Provide gifts and prizes in accordance with the objects of the Association; Organise social events for Members and the promotion of the Association; and To enter into any other contract the Association considers necessary or desirable. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership Feel free to diverge from it as it suits the needs of your organization. Management of the Association shall be vested in the Management Committee elected by the members at the Annual General Meeting and consisting of; President Vice President Secretary Treasurer ____________ Committee Members (Number to be nominated) Club or Team delegates No person shall hold more than one position on the Management Committee at any one time. Altering the Constitution (1) The Association may alter this Constitution by special resolutionbut not otherwise. 0 OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. Membership Categories: ORDINARY MEMBER Any person who is a financial member of the Association is entitled to hold any office and enjoy the privileges of the Association. A constitution is a set of rules for running a club. It has always been difficult to start from a scratch writing proposals for funding. The main Office Bearers are often referred to as The Executive. A constitution is a document that provides the rules on how an organization of people (e.g., a small club, a university group, or even a group as large as a country or state) runs its affairs. General Meetings of the Association may be conducted face-to-face or POWERS OF THE MANAGEMENT COMMITTEE The Management Committee shall carry out the day-to-day running of the Association and shall have the power to: Administer the finances, appoint bankers, and direct the opening of banking accounts for specific purposes and to transfer funds from one account to another, and to close any such account; Fix the manner in which such banking accounts shall be operated upon, providing the Management Committee passes all payments; Fix fees and subscriptions payable by members and decide such levies, fines and charges as is deemed necessary and advisable, and to enforce payment thereof; Adjudicate on all matters brought before it which in any way affect the Association. Article 1 . and shall be entitled to attend and vote. Alteration of the Constitution. ATTAINING OBJECTS The Association shall be empowered to do all things necessary which are incidental to and necessary for the attainment of the objects of the Association. 2) OBJECTS The objects of the Group shall be: to improve the area known as Anytown for the benefit of the inhabitants of the area; to encourage the goodwill and involvement of the wider community; NAME OF . Structure - Meridian FM Radio. It is important to try and get a constitution that actually reflects the way in which you want to do things. b. Dissolution Sample Constitution According to the needs of each organization, constitutions will vary. COMMON SEAL (A rubber stamp on which is engraved the Association’s name) The common seal of the Association shall be kept in the care of the Secretary. Article 1 . Such motions, or any part thereof, shall be of no effect unless passed by a seventy five percent (75%) majority (Special Resolution) of those present and entitled to a vote at the Annual General Meeting, General Meeting or Management Committee Meeting, as the case may be. The business of each Annual General Meeting shall be: AFFILIATED CLUB’S OR TEAMS A club or team desirous of becoming an affiliated club or team must take application in accordance with the by-laws of the Association. the constitution and rules and regulations of the network. Ideally, these entities will be in your same county and state. A person shall cease to be a member of the Management Committee at the conclusion of the Annual General Meeting which follows his/her election and he will be eligible for re-election. Club. PATRON The Association may, at its discretion, elect a patron/s or vice patron/s of the Association for such period as may be deemed necessary. %PDF-1.5 %�� Authority. JUNIOR MEMBER Any person under the age of 18 years may become a Junior Member. You can use the given pdf sample as reference material for preparing a well-rounded constitution … To promote the understanding of how to establish a constitution for new organizations. Article 2. AUDITOR The Annual General Meeting shall elect or appoint an Auditor or Auditors. A quorum of the Management Committee shall be half of its members plus one. A basic constitution is provided below, although clubs should consider Community Amateur Sports Club status (see CCPR website for details) for tax and other financial benefits. Within one year from the approval of this constitution, the council elected under this constitution may make corrections in this roll. this Constitution. Each affiliated club or team shall appoint or elect a delegate as his or her representative to meetings of the Management Committee. 1. Object . The Trust Deed shall be abided by at all times and takes precedence over the Constitution. 2. For most people, the need to write a constitution will likely arise in the context of a small organization. NAME OF CLUB . The club will be called . Therefore, it becomes important to create such a document with the utmost care and effort. If at such meeting there is no quorum those members present shall be competent to discharge the business of the meeting. 3.6 Termination of membership Any membership may be suspended or terminated on the following grounds: a) Loss of the right of use of the land in respect of which the application for membership was granted. The amendment(s) will be made if there is a two-thirds majority vote of members. Club. _Ì��Z�D��c��IMh*&��Im�Bk%:h�kt0�I;��K�� Appoint an officer/s or agent of the Management Committee to have custody of the Association’s records, documents and securities. Constitution and Bylaws of [NAME OF SOCIETY] Constitution . hޤ�kO�0��?�6仝H�:*�&Q6&U��ҬDj�* ��{��t\ց*7��yl�H1�d�� Sample Constitution PREAMBLE We, the members of (New Student Organization), to fully realize our purpose, do hereby adopt and ... Be an official representative of the students of Hawkeye Community College. Is a liaison among the students, administration, and faculty. The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. To help ensure XXXXXX [Name of Site] is a well-maintained and safe public site which can enhance the quality of life for local people by improving their physical and mental health and act as a focus for bringing people together. Such patron/s or vice patron/s shall not be eligible to vote unless they are current members of the Association under another category of membership. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. 181 0 obj <>/Filter/FlateDecode/ID[<2D118FFDBEE69E44B66BDC88645D1DDB>]/Index[165 33]/Info 164 0 R/Length 89/Prev 325852/Root 166 0 R/Size 198/Type/XRef/W[1 3 1]>>stream Name; The name of the Association shall be The (Property Address) ... Option: Any assets remaining after meeting liabilities must be distributed among local charities or other community groups with similar aims to the Association and nominated by the meeting. NAME OF NATIONAL GOVERNING BODY. conducted as provided in this constitution and bylaws. Specific authority is delegated to the Elder Board or other organization units in this document; all remaining authority is retained by the Congregation, who has the authority to: a. call a pastor b. terminate the call of a pastor c. adopt amendments to the constitution and bylaws d. DISSOLUTION If, on the winding up of the Association, any property of the Association remains after satisfaction of the debts and liabilities of the Association and the costs, charges and expenses of that winding up, that property shall be distributed another incorporated association having objects similar to those of the Association; or for charitable or benevolent purposes, which incorporated Association or purposes, as the case requires, shall be determined by resolution of the members. Alteration of the Constitution. Each individual committee member present shall have one (1) vote. The quorum at the Annual General Meeting, shall be a minimum of __________ members. Preserve the liberties of each individual member of the church. Sample Constitution Please note that this is a sample constitution to illustrate constitutional format. The Chairperson shall chair all General Meetings. NAME OF . and will be affiliated or registered to the. Article III - Organization 1. OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. The seal shall not be used or affixed to any deed or document except pursuant to a resolution of the Management Committee and in the presence of at least the President and two members of the Committee, both of whom shall subscribe their names as witnesses. All accounts due by the Association shall be paid by cheque after having being passed for payment at the Management Committee Meeting and when immediate payment is necessary, account/s shall be paid and the action endorsed at the next Management Committee Meeting. The Board A. Name . A member may at any reasonable time inspect the records and documents of the Association. GENERAL MEETINGS: Annual General Meeting The Annual General Meeting of the Association must be held within four months of the end of the club’s financial year. Notice of General Meetings shall set out clearly the business for which the meeting has been called. A full copy of the Trust Deed must be held in the church office for members to inspect at any reasonable time. A constitution will: ♦ ensure that a group’s aims are clear and agreed. The Secretary shall forward such notices of motion to each Management Committee member at least fourteen (14) days prior to the Annual General Meeting or seven (7) days prior to a General Meeting. (2) If the Constitution is altered, the public officer must ensure compliance with section 23 of The Auditor/s shall examine and audit all the books and accounts of the Association annually, and have the power to call for all books, papers, accounts, receipts etc., of the Association and report thereon to the Annual General Meeting. SAMPLE CONSTITUTION . While every proposal is written in response to a call by prospective donor with their own guidelines, it is important to have something that you can refer to. Jamesville Fish Society (JFS)] SECTION 2 . The accounts, books and all financial records of the Association shall be audited each year. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. The quorum for an AGM shall be ___ members. The following is complete sample and authorized in my government, i … At least 21 clear days' notice shall be posted in a conspicuous place or places in the area of benefit and/or advertised in a newspaper circulating in the area of benefit. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership The name of the club is _____ Hereinafter referred to as the “club” 2. This The constitution may be amended only with the approval of two-thirds (2/3) majority of the total membership of the association at a special general meeting purposely called to discuss the proposed amendment. ¢ zB r �= Ù À ¼ À À À �= ‘ ‘ ²= h h h À ^ ‘ ¤ Ù ›= h À ›= h h 6 47 › 5 ¤ '= ÿÿÿÿ €„P\£ÏÊ í Ê Ï; ‡= È= 0 ø= ë; ìB è " ìB 8 '= ìB Ù '= ` À À h À À À À À �= �= NAME OF NATIONAL GOVERNING BODY. Let them know you are looking for a constitution to study so you can create your own. Constitutions usually cover the following areas. (b) All members shall be given at least fourteen days’ notice of the A.G.M. The Board A. Any member may nominate a person to the Management Committee for consideration for Life Membership. adopted) that sets out the aims of the group, how it will be managed (or governed), who can be members and other important items. N N ‘ ‘ Ù Ù Ù ÿÿÿÿ í í í 8 % 4 Y T í ø= à À À À ›= �= �= �= �= �= �= Ø? Additionally, they will have the same focus or purpose as your company. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. There is no point in lumbering yourself with a lot of bureaucracy you don’t want, or writing down loads of things you don’t intend to do, simply because you think they are what people expect. A third (1/3) of the total membership of the association shall form a quorum at an emergency meeting. Proposals for amendments to this constitution, or dissolution must be delivered to the secretary in writing. Sample constitution for small voluntary organisations Page 4 8 Annual General Meeting (a) The Group shall hold an Annual General Meeting (A.G.M.) POWERS OF THE ASSOCIATION: (as conferred by Section 13 of the Act). 2. A basic constitution is provided below . Aims and objectives. &. The Secretary shall give at least fourteen (14) days notice of the date of the Annual General Meeting, to members. Constitutions are not like plans. SOCIAL MEMBER Persons other than ordinary members who are interested in promoting the Association, but who do not wish to participate in the playing activities of the Association, may become a Social Member. Discuss each of these with your group, and take notes. Equal Opport… endstream endobj startxref HOW TO WRITE A CONSTITUTION AND BYLAWS SAMPLE CONSTITUTIONAL OUTLINE Title of Document: Constitution of “Organization’s Name,” University of Southern Indiana. NAME: The name of the Association/Club is _____ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) To encourage student involvement and to promote service activities within said community. It is extremely helpful to review other nonprofits in your area for suggestions on how to compose your own constitution. To write your own club constitution, you’ll need to meet with your club to discuss your club’s principles and and policies. 3. This Charity Constitution Document Templates subfolder provides a range of constitution document templates for various types of legal structure for use when forming a new charity. By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. h�b```�f !b`f`�s`��0��|X��l��v��@��A��@Z�a��\�Le�qkt�~*x�`ø��>��\,��2�]�w�xF �` �!& 3. Such application must be lodged with the Association Secretary on or before a date as determined by the Management Committee of the Association. Owners Association Sample Constitution. If the President or Vice President is unable to attend, then a chairperson nominated by the meeting shall chair that meeting. and will be affiliated or registered to the. If amendment(s) to the constitution are necessary, members will be informed in writing and given the opportunity to consider and vote on the amendments. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. 2 Purpose of this Constitution. Voting powers at Management Committee Meetings; The President shall be entitled to a deliberate vote, and, in the event of a tied vote, the President shall exercise a casting vote. Entitled to all advantages and privileges of membership. They should not change regularly. The Secretary shall not spend more than a set amount Petty Cash without the consent of the Management Committee, and shall keep a record of such expenditure in a Petty Cash Book. Name. There fore from the experience i have got, i would like to share with you, as it might be helpful to you. 1 Name of Community Based Organisation (CBO) 1.1 The name of the CBO is ……………………………. VOTING Voting powers at the Annual General Meeting and General Meetings: The President shall be entitled to a deliberate vote and, in the event of a tied vote, the President shall exercise a casting vote. The membership of this Community shall be as follows: (a) All persons whose names appear on the roll of those entitled to vote on the adoption of this constitution and by-laws. MEMBERSHIP: Membership shall be open to any person who wishes to further the interests of the Association. A basic constitution is provided below, although clubs should consider Community Amateur Sports Club status (see CCPR website for details) for tax and other financial benefits. It will also determine the limit of the activities endstream endobj 166 0 obj <>/Metadata 12 0 R/Pages 163 0 R/StructTreeRoot 22 0 R/Type/Catalog>> endobj 167 0 obj <>/MediaBox[0 0 595.32 841.92]/Parent 163 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 168 0 obj <>stream Ensure freedom of action of independence from any religious body or organization. I have been struggling to write Constitution for my NGO for a couple of months, then i finally made it. Altering the Constitution (1) The Association may alter this Constitution by special resolutionbut not otherwise. SAMPLE CONSTITUTION The constitution of an organization contains the rules that govern the actions and activities of the group. The signatories to the Association’s account/s will be the Treasurer and any one (1) from the following; President Vice President Secretary Treasurer All property and income of the Association will apply solely to the promotion of the objects of the Association and no part of that property or income shall be paid or otherwise distributed, directly, or indirectly, to members, except in good faith in the promotion of these objects. ��,SB9t:Z��Sީ�Ҽf� The aims and objectives of the club will be: To offer support opportunities in . LIFE MEMBERSHIP The Management Committee as a Life Member may elect any member who has given outstanding service to the Association. 8. The name of the Society (referred to in these Rules as "the Co-operative") shall be The True Food Community Co-operative Limited. 8. MODEL CONSTITUTION OF A COMMUNITY BASED ORGANISATION AS WATER SERVICES PROVIDER. All financial members may attend the Annual General Meeting. conducted as provided in this constitution and bylaws. (2) If the Constitution is altered, the public officer must ensure compliance with section 23 of 1. Ü Ş æ ç [ ] n o Each person admitted to membership shall be; Bound by the Constitution and By-laws of the Association. SAMPLE CONSTITUTION The constitution of an organization contains the rules that govern the actions and activities of the group. SUBSCRIPTIONS: (to be paid by different classes as and when they are due) TERMINATION OF MEMBERSHIP Any person’s membership may be terminated by the following events; Resignation Expulsion a Member’s annual membership fee remains unpaid after [insert period] falling due; The Management Committee shall have the power to suspend or expel any member of the Association for: any of the events in Item 8.1 False or inaccurate statements made in the member’s application for membership of the Association, breach of any rule, regulation or by-law of the Association and by any act detrimental to the Association. COMMUNITY BASED ORGANISATION CONSTITUTION AND BY-LAWS CONSTITUTION AND BY LAWAS OF: MY PASSION MY COMMITMENT VISION T o be the community development organization of choice, having impact on poverty eradication by creating value based community members who are sensitized, educated advocates and participants in community development through enhanced training and … MANAGEMENT COMMITTEE N.B (1) Sometimes called Executive Committee. To promote the understanding of how to establish a constitution for new organizations. 1. It is a record of agreements on the basic principles of the organisation and is legally binding on all members. The Greater [NAME OF SOCITY] is a not-for-profit educational organization dedicated ALTERNATIONS TO THE CONSTITUTION AND BY-LAWS: No alteration, repeal or addition shall be made to the Constitution except at the Annual General Meeting, or General Meeting, called for that purpose and notice of all motions to alter, repeal or add to the Constitution shall be given to members fourteen (14) days prior to the Annual General Meeting, or seven (7) days prior to a General Meeting called for such purpose. A sample constitution has been included below for your reference; Sample Constitution . Any member who is expelled, suspended or has their membership terminated, shall have the right to appeal against their suspension or expulsion by presenting their case to a General Meeting called for such purpose, and the decision of the General Meeting shall be final. A basic constitution is provided below . The Secretary shall give at least seven (7) days notice, in writing, of the date of the General Meeting to the members. SAMPLE CONSTITUTION. A Sample Constitution. 7. 7. IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION: THE ASSOCIATION SHALL BE NON-PARTY-POLITICAL AND NON SECTARIAN. SECTION 1 . Found not to be a financial member. The agenda for an Annual General Meeting shall be; Opening of Meeting Apologies Confirmation of Minutes of previous Annual General Meeting Presentation of Annual Report Adoption of Annual Report Presentation of Treasurer’s statement Election of New Executive and appointment of Auditor Vote of thanks to outgoing Executive Determination of Annual Membership Fee Notice/s of Motion Urgent general business Closure General Meetings General Meetings may be called by the Management Committee or at the request of the President and Secretary or on the written request of __________ members of the Association. Junior Members shall have no voting rights nor be entitled to hold any office. Anything Community Group Constitution 1) NAME The name of the group shall be the Anything Community Group, hereafter referred to as the Group. Amendments to the constitution. building in the community. Clause B: Meetings Subsection 1: The Executive Board shall meet with a majority of the ofﬁcers of the Board present to conduct an ofﬁcial meeting in which decision-mak-ing votes can transpire. Are looking for a constitution for new organizations to hold any office officer must ensure compliance with section of! Individual member of the Association shall commence on _____________ ( date ) each.... By special resolutionbut not otherwise club, the Act prevails how to establish a constitution provided. To you on all members as to how the constitution ( 1 ) the Association the. Members may attend the Annual General Meeting shall elect or appoint an officer/s or agent of the prevails. 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